Principles
The General Data Protection Regulation (GDPR) is based on six data protection principles that apply to the processing of all personal data including storing, retrieving, using and the disclosure of information.
The principles state that personal data shall be-
- Processed lawfully, fairly and in a transparent manner in relation to individuals.
- Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- Adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed;
- Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.
- Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
The Council regards the lawful and correct treatment of personal information as critical to successful service delivery, and to maintaining the confidence of those with whom we work.
We must ensure that at all times the Council treats personal information lawfully and correctly. The Council fully endorses the six principles of data protection. Lawfulness, Fairness and Transparency
Personal data must be Processed lawfully, fairly and in a transparent manner in relation to the Data Subject.
The Council may only collect, Process and share Personal Data fairly and lawfully and for specified purposes. The GDPR restricts our actions regarding Personal Data to specified lawful purposes. These restrictions are not intended to prevent Processing but ensure that we Process Personal Data fairly and without adversely affecting the Data Subject.
The GDPR allows processing for specific purposes, some of which are set out below:
- The Data Subject has given his or her Consent.
- The Processing is necessary for the performance of a contract with the Data Subject.
- To meet our legal compliance obligations.
- To protect the Data Subject's vital interests.
- To pursue our legitimate interests for purposes where they are not overridden because the Processing prejudices the interests or fundamental rights and freedoms of Data Subjects. The purposes for which we process Personal Data for legitimate interests need to be set out in applicable Privacy Notices or Fair Processing Notices; or
- OTHER GDPR PROCESSING GROUNDS. You must identify and document the legal ground being relied on for each Processing activity in accordance with the Council's guidelines on Lawful Basis for Processing Personal Data.