Roles and Responsibilities
The table below details the roles and responsibilities:
| Role | Responsibility | Frequency |
|
All officers (All Directorates) |
Ensure they are aware of and understand the wording of the Privacy Notice and digital opt-in arrangements |
Ongoing |
| All officers (All Directorates) | Will make their line manager aware, if they become aware of any problems with the Privacy Notice webpage / opt-in function | Ongoing |
|
Line Managers / Team Leaders (All Directorates) |
Ensure their staff are aware of and understand the Privacy Notice | Ongoing |
| Line Managers / Team Leaders (All Directorates) | Ensure any problems reported or identified with the Privacy Notice webpage / function are reported to ICT as soon as possible | Ongoing |
|
Data Controllers (All Directorates) |
Ongoing | |
| Data Controllers (All Directorates) | Ongoing | |
| Data Protection Officer | Is aware of any changes to the GDPR, particularly those which may result in the amendments to the Privacy Notice | Ongoing |
| Directors/Heads of Service | ||
| Chief Executive | Overall Officer level responsibility | |
| Internal Audit | Produce reports following internal audits, with recommendations for improvements in procedures | Ongoing |
| Internal Audit | Undertake spot checks as identified | Ongoing |
| Policy & Communications | Bi-annually | |
| Policy & Communications | Undertake spot checks as required and identified in the risk assessment | Ongoing |
| ICT Team | The Head of ICT will have overall responsibility for ensuring online notifications such as Privacy Notices displayed as webpages and digital opt-in arrangements are operational | As required |
| ICT Team | To carry out necessary work to ensure webpage-based Privacy Notice and digital opt-in arrangements are functioning correctly and remain operational | As required |