Guide for contractors and suppliers
Rules we must comply with
Contract procedure rules
South Ribble Borough Council has its own internal Contracts Procedure Rules which regulate all procurement and determine the processes that must be followed according to the contract value.
Additionally, contracts above the relevant threshold are subject to the Public Contracts Regulations. With effect from 1 January 2022 the Regulations thresholds are shown inclusive of VAT.
A summary of the thresholds and procedures is included in the table below.
The Council may also access and call-off contracts from public sector framework agreements which have already been through a compliant procurement process.
| Value | Requirement |
Below £10,000 excl. VAT £10,000 to £25,000 excl. VAT | Written, evidenced verbal or electronic quote(s) Minimum 3 quotations, electronic or through the Chest or reasons for not doing so recorded |
| £25,000 - £100,000 excl. VAT | Minimum of 3 formal quotes through the Chest. Where above £25k and openly advertised the opportunity will also be advertised on Contracts Finder |
| £100,000 + | Open Advertisement on the Chest & Contracts Finder - Formal Tenders |
| Services & Supplies: £213,477 incl. VAT | Contract subject to the Public Contracts Regulations |
| Works: £5,336,937 incl. VAT | Contract subject to the Public Contracts Regulations |
| Light Touch Regime Services: £663,540 incl. VAT | Contract subject to the Public Contracts Regulations |
| Concessions: £5,336,937 incl. VAT | Contract subject to the Public Contracts Regulations |
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