| Council Service | Sanctuary scheme |
| Why we use personal information about you | Assess your housing situation and establish the security measures required - Arrange for our contractor to call and carry out an assessment
- Inform your landlord of the security measures if required - if your landlord is a registered provider they will carry out the work
- Inform other agencies if additional measures are required for example the fire service or the police
- Build statistical information to inform plans and strategies in relation to homelessness - this will not identify individuals
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| Why we are allowed to use your personal information | Legal obligation or public task under various UK laws including but not limited to: - the Housing Act 1996,
- Homelessness Act 2002,
- Equality Act 2010
- Homelessness Reduction Act 2017
- The Sanctuary Scheme is delivered by South Ribble Borough Council on behalf of Chorley and South Ribble Councils as a prevention of homelessness initiative
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| What sort of information we may hold about you | The personal Data that we hold includes information such as; - your households names,
- date of birth,
- contact details,
- relevant housing details
- any agencies working with you
- Special category personal data such as gender rand ethnicity
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| How long we may keep your personal information | Your information will be held electronically or on paper and retained for a period of 6 years after closure of your case. Your information will be held securely and treated confidentially. |
| Who we share your personal data with | The Council has a duty to protect the public funds it administers and may use the information you have provided or share it with other bodies for the purpose of preventing and detecting fraud. This includes participation in the cabinet offices National fraud Initiative. - We may share your information for the lawful purpose of the prevention and detection of crime under the Crime and Disorder Act 1998
- Data will be uploaded securely to the Ministry of Housing Communities and Local Government for the purpose of analysing and reducing homelessness. This is explained in the separate flowchart
- We may share your information with other Council services to ensure our records are accurate and up to date
- Chorley Council
- Other agencies that are working with you to minimise the risk of violence
- We may share your data with Chorley Council as part of the shared services arrangements.
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| When computers make any decisions about you | N/A |
| When your data gets sent to other countries | N/A |
| Your Rights | You have the right to: - Request a copy of your information ( known as a subject access request)
- Request rectification or erasure of your information
- Request a restriction on the processing of your information, and, object to processing of your information
- Complain to the information Commissioners office about the way the Council processes your information
If you require further information about the use of your data or would like to exercise any of the above rights please contact: the Data protection officer at South Ribble Borough council |
