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Information services

Information services: Privacy notice
Council ServiceInformation services
Why we use personal information about you

To allocate hardware, software and mobile devices

  • To manage staff IT accounts
  • To manage threat analysis
  • To archive records
  • To undertake web analytics (including cookies)
  • Equality Monitoring
Why we are allowed to use your personal information

Legal obligation or public task under various UK laws including but not limited to:

  • The Localism Act 2011
  • The Equality Act 2010
  • Contract (staff data)
  • Legitimate Interest (web analytics)
  • Consent (web analytics - cookies)
What sort of information we may hold about you

The personal data that we hold includes information such as;

  • your name
  • your job title
  • contact details
  • email addresses
  • email messages
How long we may keep your personal informationInformation about staff and internal users is kept for the duration of their employment and for up to 18 months afterwards in backups.
Who we share your personal data with

Storage companies e.g. secure cloud storage

  • IT suppliers e.g. Microsoft. Google 
  • The Police and other crime enforcement agencies
  • HMRC
  • We may share your data with Chorley Council as part of the shared services arrangements.
When computers make any decisions about youSome automated scanning and correlating of results to flag threats and vulnerabilities.
When your data gets sent to other countriesWeb analytics by Google Analytics may hold outside the EU under contract but it will then be anonymised. No tracking occurs.
Your Rights

You have the right to:

  • Request a copy of your information ( known as a subject access request)
  • Request rectification or erasure of your information
  • Request a restriction on the processing of your information, and, object to processing of your information
  • Complain to the information Commissioners office about the way the Council processes your information

If you require further information about the use of your data or would like to exercise any of the above rights please contact: the Data protection officer at South Ribble Borough council


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