Planning privacy notice

To Process

• Planning applications
• Enforcement and Monitoring cases
• Planning appeals

Legal obligation or public task under various UK laws including but not limited to: Town and Country Planning Act 1990 We use the information we collect about you in order to administer planning related applications and determine their outcomes, and to fulfil our legal obligations around the planning process.

We do not use the information provided in the planning process for any other purposes unless we are required to do so by law.

The personal data that we hold includes information such as;

• your households names
• contact details
• email address
• phone number
• special category personal data such as gender, ethnicity, religion or other beliefs, sexual orientation
• your medical history
• information relating to expressed opinions or intentions in respect of a planning related application
• any other information you provide to us during the application process.

We are required to make certain information about planning related applications available to the public, we cannot guarantee that all the information you provide will remain confidential.

A lot of information about planning related applications must be retained indefinitely (this is required by law) but public comments and objections will only be retained for twelve months after the date of the decision unless an appeal is lodged.

Information to be made publicly available: in order to comply with our statutory obligations, we must make certain details about planning-related applications available in the form of a public register. Regulations also permit and actively encourage this information to be made available online. This includes the name and address of the applicant and, where an agent is acting for the applicant, the name and address of that agent. We will publish a copy of your completed application form and relevant supporting documents and drawings on our website.
We may publish comments and objections on our website; your personal details, including name, address, email address and contact details will be redacted. If the Council's decision on the application is appealed, the Government's Planning Inspectorate, who considers the appeal, will ask for copies of all application correspondence and they may also publish comments online. The law requires us to maintain the information on the register of planning applications indefinitely, and as such information relating to applications will be available on our website permanently.
Comments and objections on applications do not form part of the statutory register, and as such we will only retain these for twelve months following a decision being made unless an appeal is lodged. In order to protect your personal data from any unnecessary disclosure, we will remove personal telephone numbers, mobile numbers, email addresses and signatures from the information that may be viewed online, but we will not as standard remove these details where they relate to your professional capacity (e.g. as an agent).
We will also remove any sensitive personal data that is legitimately required in the application process, such as information about your health, prior to publication. We also reserve the right not to publish any documents containing perceived insulting, offensive, abusive or obscene comments. We may share your information with other Council services to ensure our records are accurate and up to date.

You have the right to:

• Request a copy of your information ( known as a subject access request)
• Request rectification or erasure of your information (if applicable)
• Request a restriction on the processing of your information, and, object to processing of your information
• Complain to the information Commissioners office about the way the Council processes your information If you require further information about the use of your data or would like to exercise any of the above rights please contact: the Data protection officer at South Ribble Borough Council